In order to start generating invoices, you will need to have reconciled items. You can reconciled whole auctions once all items are closed or you can reconcile an auction at any time to start invoicing any already sold items, even if some items are still open. Read more about Reconciliation here.

Once you have items ready for invoicing, you can go ahead and Generate your invoices, which will automatically generate invoices for any items that have sold in your auction. It will also group together any items if a user has won more than one item.

If you are selling items post-sale, you can add line items to your invoice, but don't forget to edit them first as the system will see the sale value as '£0' until you do since this item finished the sale as 'unsold'.

Next, you'll need to approve and send the invoice to the buyer so that they can login and find their invoice. You can see how it will look for the user here.

You'll need to collect your payments from the user outside of our system, but once you've done so you can return to BidJS and mark a payment against the invoice. You can also send a paid invoice to anyone that is not the buyer, for example if you need to notify a vendor or warehouse of payment.

Finally, once the items have been collected, you can update the system to reflect this by following these instructions.

There are many other actions you may wish to do such as crediting invoices, sending a collection note, adding notes, etc. You can find out about these more advanced features by flicking through our invoicing guides found here.

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