Before You Start
In order to start generating invoices, you will need to have reconciled items.
You can reconcile a whole auction once all items are closed,
Or you can reconcile an auction at any time to start invoicing sold items — even if other items are still open.
Generating Invoices
Once items are reconciled and ready for invoicing, you can generate your invoices. This will:
Automatically generate invoices for any items that have been sold in your auction.
Group multiple sold items into one invoice for the same buyer.
Selling Items Post-Sale
If you are selling items after the auction, you can add new line items to the invoice.
⚠️ Please note:
Remember to edit the line item amounts first, as the system will consider the sale value as £0 by default (because the item originally finished the sale as ‘unsold’).
Approving and Sending Invoices
Once your invoice is ready:
The buyer will then be able to log in to find their invoice.
🔗 See what the invoice looks like for buyers here
⚠️ Please note:
Invoices must be Sent to Buyer so that they are shown as "paid" for bidders on the front-end.
Receiving Payments
Payments must be collected outside of the BidJS system.
Once payment is received:
Go back into BidJS and mark a payment against the invoice.
You can also send a copy of the paid invoice to other recipients (e.g. vendors, warehouse team, etc.).
Confirming Item Collection
Once the buyer has collected the items, you can update the system to reflect this.
Additional Actions
BidJS also allows you to carry out advanced actions such as:
Crediting invoices
Sending a collection note
Adding internal or external notes, etc.
You can explore these in more detail in our full invoicing guide collection: