When creating items for an auction, leaving the Item Type blank will default it to Lot. Alternatively, you can specify the type as Listing or Webcast.
Keep in mind:
Changing the item type alters the default fields required. The system will flag any required fields in red.
Once an item has been converted, its type cannot be changed, so please make sure it’s correct before conversion.
Item Types
Lot
Used in timed auctions and allows bidding. You can also apply purchase options like Buy Now or Make Offer.Lots have a defined end date and time, and the highest bidder at that point will win the item (subject to any bidding extensions).
Listing
Listings don’t support bidding but can have purchase options such as Buy Now, Make Offer, Transfer, Tender, or Tender_Percentage.Listings don’t have a specific end date, only an expiry date, after which the item will be removed from the site.
Webcast
Used for Webcast auctions only.
These items do not have an end time and can only be sold through the Webcast ring.
Item Field Information
Lot Number
This is the identifier for the item in the auction. It’s shown publicly and also used to associate images during bulk uploads. You can use up to 20 alphanumeric characters—we recommend simple formats like1,2,1a,25b, etc., to avoid confusion and simplify image mapping. You may also see this referred to as Lot # or Item Number.
Title and Summary
These are displayed on the lot listing page. The summary is often used to show the estimated value.Title and Summary appear on Global search results.
Description
This appears only on the item details page.Description details do not appear on Global search results.
Category
You can enter either the category title or its ID, provided to you by our support team. Ensure that it matches the preset categories to avoid errors.
Vendor
Every item must be linked to a vendor. This allows vendors access to the My Sales area to track their item’s progress.
End Date / End Time
Defaults are pulled from the auction, but each item can have its own end time and date if needed.
Buyer’s Premium
This will default to the auction-level value but can be adjusted per item.
Charges
Any additional charges for the item. Defaults to0.00.
Hammer Tax / BP Tax / Charges Tax
These apply tax rates to the hammer price, buyer’s premium, and charges respectively. If left blank, the auction-level defaults will apply.
⚠️ Please note:
Default financial details can be changed on your Auctioneer settings or adjusted per item.
Currency
Specify the currency for this item. If not set, it will use the auction default.
Display Price
Used for Listings only. Displays a public price in the lot box.
Purchase Option
Enables Buy Now or Make Offer on an item.
Purchase Price
If Buy Now is enabled, enter the price here. For Make Offer, any offers below or equal to this price will be automatically rejected.
Opening Bid
The minimum bid amount required to start bidding. No autobids or offers below this will be accepted from public users.
Bid Increment
The amount by which bids must increase. This can also be edited mid-auction. If no opening bid is entered, the reserve will default to the auctioneer setting.
Reserve Price
Any bid below this value will show as “Below Reserve” on the reserve bar in the lot box.
Quantity
Set the number of units being sold in the Lot or Listing.
Bidding Type
Choose between bidding per lot or per item/unit.
Contact Seller
Enable this to let users message the selected contact directly from the listing.
Location
When setting up an auction, you can tick a box in the Location tab to use the auctioneer’s default address. This can also be changed per auction or per item.