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How to Create Items (One by One)

Bianca Utihata avatar
Written by Bianca Utihata
Updated this week

You can create items in BidJS either individually or in bulk via a CSV upload. This article covers how to create items one by one directly in the admin interface.

For bulk upload, see How to Create Multiple Items (Bulk Create) by Uploading a CSV.

⚠️ Please note:
When you create items, they first appear in Ghost status. They must be converted to Preview, and then Approved to become Live.

Steps to Create Items One by One

Option 1 – From the Auction Page

  1. Log into the admin

  2. Navigate to Auctions & Items > View Auctions

  3. Locate your auction
    If it doesn’t appear, click Modify Filter and adjust your settings

  4. Click Create New Items in the Actions drop-down menu of the relevant auction

Option 2 – From the Main Menu

  1. Go to Auctions & Items > Create New Items

  2. Select your auction from the dropdown

  3. Click Start Creating Items

Enter Item Details

For more detailed information refer to Item Fields Explained.

  • Title: Titles have a max of 255 characters. Exceeding this amount might cause an error.

  • Auto-save: The form saves automatically when you click outside a cell.

  • Error handling: Fields with missing or incorrect data will be highlighted red and marked with a red arrow on the left. Hover over the warning triangle for details.

  • Title, Category, Vendor and Purchase Option are the basic mandatory fields marked with a red triangle.

  • You can use the double arrow icon on the right to scroll across the wide form layout.

⚠️ Please note:

Default values from the auction (set at Auctioneer level) will appear in grey. You can overwrite them and your changes will appear in black.

Converting Items to Preview

  1. Once all information has been entered, tick the items you want to convert

    • To select all, use the checkbox in the top-left of the item table

  2. Click Convert to move them to Preview status

⚠️ Please Note:

  • Any items not converted will remain in Ghost status (on this page) and can be edited later

  • If the Convert button is disabled, some data is missing or invalid. Fix the errors before continuing.

Approving Items to Live Status

⚠️ Please Note:

Those items will now be on a Preview status and must be approved before they appear on the public site with a Live status.

  1. Once items have been converted, click on the Items page to view them.

  2. Either click on Approve on an item's row for a single item to be approved; or select multiple items (or all) and click on Approve on the top menu.

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