⚠️ Please Note
You cannot generate an invoice for a Timed auction unless some items have been sold and reconciled.
An auction can be reconciled at any point, as long as at least one item has ended. You do not need to wait for the entire auction to end.
⚠️ For Xero Users
Please note that Xero invoices are automatically generated once the auction is reconciled.
Follow these steps:
Log in to the admin
Go to Auctions & Items > View Auctions
Locate your auction in the list
If it doesn’t appear, click the yellow Modify Filter button to adjust your search settings
On the relevant reconciled auction, click on the Three-dotted button > Invoices
Click on Generate Invoices on the right hand-side
A pop-up will appear for you to confirm/change details, such as:
Invoice date;
Bank details;
Sales tax;
Any additional notes.
When ready, click on Generate Invoices at the bottom of the pop-up
What You’ll See
Once invoices are generated, you’ll see a list with the following details:
Invoice Reference Number
Company / Debtor Name
Items
Collected
Total
Paid Total
Outstanding Balance
Invoice Sent
Invoice Viewed
Invoices Paid
Invoice Status
Collection Note Sent
Available actions for each invoice
⚠️ Please Note
If your system is configured to generate separate invoices per vendor, users may receive multiple invoices for the same auction if their winning items belong to different vendors.